Palestine Legal seeks an Administrative Coordinator/Specialist to join our diverse nationwide team and provide support to the organization’s Attorney Network, Public Education and Advocacy work. This is ideally a full-time position, but we will consider a part-time schedule for exceptional candidates.

POSITION SUMMARY:

Palestine Legal is an independent organization dedicated to protecting the civil and constitutional rights of people in the U.S. who speak out for Palestinian freedom. Our mission is to bolster the Palestine solidarity movement by challenging efforts to threaten, harass and legally bully activists into silence and inaction. Palestine Legal is committed to a movement lawyering approach, and we strive to put into practice our values. 

The Administrative Coordinator/Specialist will support the priorities and needs of Palestine Legal’s Attorney Network, Public Education and Advocacy work, and other programmatic work as needed. As part of supporting the Attorney Network team, the Administrative Coordinator/Specialist will support network onboarding, manage communication with network members, assist with attorney trainings and events, provide administrative support to Palestine Legal’s internship program, and manage attorney network data and systems. As part of supporting the Advocacy/Public Education team, the Administrative Coordinator/Specialist will field, schedule, and track speaking requests, as well as provide scheduling and logistical support for external meetings. The position will involve supporting other programmatic work as needed, and responsibilities may evolve as the organization’s needs evolve.

Given that the role requires supporting multiple work areas, the ideal candidate is someone with proven experience coordinating between competing demands. The position also requires excellent organizational and communications skills, keen attention to detail, strong project management and planning skills, tech savviness, and a resource-builder mentality. The ideal candidate thrives in a small, dynamic, collaborative, and professional environment, and is passionate about social justice issues and movements.

We have a preference for candidates based in or planning to relocate to New York City. Our preference is for this to be a full-time, exempt position. Exempt employees are expected to work the appropriate and necessary time in order to complete key assignments and related tasks on schedule. Exceptional part-time candidates may be considered and would be non-exempt.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide administrative and logistical support to the Attorney Network and Advocacy/Public Education teams, including scheduling and coordinating internal and external meetings, preparing meeting agendas, troubleshooting technical issues related to external communications and meetings, and developing internal process documents;

  • Maintain organized and updated internal and network file systems;

  • Support Attorney Network onboarding, outreach, and referrals processes, including making outreach calls to recruit and engage attorneys and onboarding onto network communications platforms;

  • Direct end-to-end virtual event operations for the Attorney Network, managing technical and logistical aspects;

  • Manage Attorney Network communication and databases, including messaging and file-sharing platform, attorney contact database, case trackers, and mass email campaigns;

  • Provide administrative support for Palestine Legal’s internship program;

  • Field, route, and track organizational speaking requests, sponsorship requests, and event invitations;

  • Support drafting, editing, and publication of resources and tools for our Attorney Network and Advocacy/Public Education work;

  • Support planning, coordination, scheduling, and logistics for in-person meetings and events for Attorney Network and Advocacy/Public Education teams.

OTHER DUTIES AND RESPONSIBILITIES:

  • Participate in organizational and programmatic planning processes.

  • Interface and maintain consistent and professional communication with a large number of attorneys and partner organizations throughout the country.

  • Contribute to other program areas, including development, communications, and admin/ops as needed as part of Palestine Legal’s staff culture of sharing in team-wide responsibilities and to support the evolving needs of the organization and its teams.

EDUCATION AND EXPERIENCE:

  • 2-5 years of related experience, preferably in a legal or non-profit setting.

  • Associate or other degree preferred; equivalent experience and/or job training may be substituted for degree.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Commitment to the mission and values of Palestine Legal and with roots in the Palestinian community and/or movement for Palestinian rights.

  • Familiarity with and/or directly affected by the legal suppression that Palestinian rights activists face in the United States and with a deep understanding of the Palestine issue in general.

  • Demonstrated commitment to social justice and human rights issues and to working with, and taking direction from, impacted communities, clients, and grassroots organizations to advance their goals.

  • Exceptional organizational skills and attention to detail.

  • Strong digital and technological literacy.

  • Proficiency with Zoom, Microsoft Office, information management systems (e.g. Salesforce or other CRM system), messaging/file sharing platforms similar to Slack, and preferably design tools (e.g. Adobe/Canva).

  • Self-motivated, resourceful, quick learner, and creative at problem-solving.

  • Outstanding written, technical, and communication skills.

  • Strong interpersonal skills.

  • Proficiency working with databases and managing and interpreting data.

  • Demonstrated ability to work independently and collaboratively, multi-task, set priorities, and meet required deadlines demonstrating grace under pressure.

  • Integrity and sense of humor.

ORGANIZATIONAL RELATIONSHIPS:

The Administrative Coordinator/Specialist will report directly to the Attorney Network Organizer. They will also work closely with other members of the Attorney Network team and the Advocacy/Public Education team.

PHYSICAL DEMANDS:

Domestic travel up to 5 times a year expected. Some lifting may be required (e.g. carrying computers, picking up printed materials, etc., up to 50 pounds on occasion). Candidate must be able to sit for long periods of time and type on a computer and must be able to communicate frequently by phone and electronically.

WORK ENVIRONMENT:

The role will primarily be performed remotely, with occasional in-person needs at convenings, staff retreats, or in Palestine Legal's New York City office. When traveling, work may be performed in public spaces, at private homes, or in hotels or other venues, and will require transportation between different locations for events, convenings and lodging. We have a preference for candidates based in or planning to relocate to New York City.

SALARY AND BENEFITS:    

This is a full-time exempt staff position, with a 35-hour work week. Exempt employees may be required to work more than 35-hours per week on occasion, particularly to complete time-sensitive work on schedule. The salary range for the full-time position for the 2-5 years of experience required is $76,072-$87,224 with increases based on years of experience according to an established salary scale. If this role is part time non-exempt, the hourly rate will be calculated based on the salary range. Depending on part-time or full-time status, excellent health and other benefits, including full health benefits for staff and dependents, retirement account employer matches, flexible spending accounts, and generous paid sick, holidays, and vacation are also provided in a work culture that encourages a healthy work-life balance.

TO APPLY: 

Please use this form to submit 1) a resume; 2) a cover letter explaining your interest in the position, why you think you’ll excel in the position, and how you think you can contribute to Palestine Legal’s mission and values.

Applications will be reviewed on a rolling basis until the position is filled, with priority given to those received by November 10. We will not consider incomplete applications. Due to the high volume of applications we receive, we may not be able to respond to individual inquiries. The projected start date is January 2027.

Palestine Legal recognizes that job seekers from marginalized communities (for example, women, LGBTQ+ people, and people of color) can be less likely to apply for jobs if they don’t meet every single qualification listed. We encourage you to consider applying even if you may not meet every attribute listed. Our priority is to find the right candidate for the position.

Palestine Legal is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.